Rooms - The OC office has a Conference Room, a Meeting Room, and a Training Room. To check availability and to reserve the Conference Room, just add OC-Conf-Rm as an attendee in your Outlook meeting invitation. The same goes for the Training Room. The Meeting Room is currently on a first-come-first-serve.
Conference Calls - All managers and above each have a reservationless toll-free number to be used primarily for calls with external parties like customers and prospects. Calls costs 5 cents per person per minute. If you forgot your account information, Serene or Maya can help retrieve it from W:\Administration\HR backend\Phones & Contacts\Conferencing. Also, phones in the LA and OC offices have conference capabilities and the lines include Unlimited Local and Long Distance. Phone manuals are kept at W:\HR\Phones & Contact Lists.
Web Conferences - We currently use GoToMeeting. Instructions and logins are at W:\HR\Other Good Stuff\Conferencing Tools. For web conferences involving three or less parties, try AdobeConnectNow which is an awesome, easy-to-use free service. It uses Flash, which eliminates lengthy downloads so it takes just seconds to join a meeting. IMO, it's the best web conferencing tool out there.
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